SITXWHS004 Establish and maintain a work health and safety system Assessment Answers Australia
This course will train you in the latest methods for maintaining a safe work environment. This unit describes how to create, review and implement systems that ensure workplace health & safety while holding true our vision of an awesome customer experience at your business.
This unit applies to all organisations in the tourism, travel, hospitality and event sectors, including small businesses, medium enterprises and large corporations.
Organisations in the tourism, travel, hospitality and event sectors have a responsibility to ensure the health and safety of their employees, customers and other stakeholders. This unit describes the skills and knowledge required to establish and maintain a work health and safety system in these organisations. It covers identifying hazards and risks, implementing control measures, monitoring the work environment, investigating incidents and implementing corrective actions.
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Assignment Activity 1: Establish and maintain a framework for health, safety and security.
1.1 Access and interpret key legislative documents to ensure WHS system complies with regulatory requirements, standards and codes.
The following legislative documents are to be accessed and interpreted:
- Workplace Health and Safety Act 2011 (Cth)
- Workplace Health and Safety Regulations 2017 (Cth)
- Australian Standard AS/NZS 4801:2001 Occupational health and safety management systems – Specification with guidance for use
- International Organization for Standardization (ISO) 45001:2018, Occupational health and safety management systems – Requirements with guidance for use
1.2.Design a WHS management system to suit characteristics and needs of the organisation, in consultation with appropriate personnel.
When designing a WHS management system, it is important to tailor the system to suit the specific characteristics and needs of the organisation. The first step is to consult with appropriate personnel, such as WHS officers, managers and employees. This will help to identify the key components of the system and any areas that need special attention. Once the design is complete, it is important to test the system to ensure that it is effective and efficient. Regular reviews should also be conducted to ensure that the system continues to meet the needs of the organisation. By following these steps, organisations can develop a customised WHS management system that is best suited to their individual needs.
1.3.Identify and provide adequate financial, human and specialist external resources to address WHS management practices.
Workplace health and safety (WHS) is a critical issue for all businesses. To ensure the safety of employees, it is essential to identify and provide adequate financial, human and specialist external resources. Senior management must show leadership in WHS by setting the tone for the organisation and modelling safe behaviours. This includes developing and implementing policies and procedures that are responsive to identified risks. It is also important to provide employees with information, training and support to help them understand and comply with WHS requirements. Furthermore, businesses should have access to specialist external resources, such as consultants and lawyers, to provide advice on specific WHS issues. By taking these steps, businesses can create a safe workplace and minimise the risk of costly accidents and injuries.
1.4. Develop and clearly articulate WHS policies and procedures in a format readily accessible to all personnel.
WHS policies and procedures are an important part of any workplace. They provide guidance on how to safely conduct work activities and help to ensure that everyone in the workplace is aware of the risks involved. When developing WHS policies and procedures, it is important to ensure that they are clear and concise. They should be written in a way that is easy to understand, and they should be readily accessible to all personnel. One way to achieve this is to develop an online database of policies and procedures that can be easily accessed by anyone in the organization. Another option is to distribute hard copies of the policies and procedures to all employees. Whichever approach is taken, it is essential that all personnel are aware of the WHS policies and procedures and know where to find them.
1.5.Define and allocate health, safety and security responsibilities within relevant job descriptions.
It is the responsibility of every employee to help create a safe and healthy work environment. However, some roles have more specific health, safety and security responsibilities. For example, managers may be responsible for conducting risk assessments and putting in place safety procedures. Human resources staff may be responsible for managing health and safety training. And security staff may be responsible for ensuring that all entry points are secure. By clearly defining these responsibilities in job descriptions, employers can ensure that everyone knows their role in keeping the workplace safe.
1.6.Consult with key personnel, and develop and implement a plan for WHS training requirements.
In order to ensure that all staff are up to date with their WHS training requirements, it is essential to consult with key personnel and develop a plan. This plan should take into account the specific needs of the business and the type of training that is required. For example, if there is a new health and safety policy that needs to be implemented, all staff should be given the appropriate training. In addition, regular refresher courses should be scheduled to ensure that everyone is up to speed with any changes. By taking these steps, businesses can help to create a safer workplace for all.
1.7.Establish and monitor a system for keeping WHS records.
There are a few key things to keep in mind when setting up a system for recording and monitoring WHS records:
- Establish clear protocols for who is responsible for recording and monitoring different types of information. This will help ensure that everyone involved knows their role and can effectively carry out their responsibilities.
- Create an easily accessible system for storing records. This will make it easier to track down information when needed and minimize the chances of important records being lost or destroyed.
- Regularly review and update records as needed. This will help ensure that they remain accurate and up-to-date.
1.8.Establish and maintain systems to ensure communication of WHS information to personnel.
There are a few key ways to ensure communication of WHS information to personnel. The first is to have an effective safety management system in place, which includes protocols for communicating safety concerns and updates. Additionally, effective training and communication programs will help ensure that everyone understands their role in keeping themselves and their coworkers safe. Finally, clear lines of communication between management and workers will help ensure that any issues or concerns are addressed quickly and effectively.
Assignment Activity 2: Establish and maintain consultative arrangements for the management of health, safety and security.
2.1.Establish and maintain appropriate consultative processes to suit characteristics and needs of organisation.
In any organisation, it is essential to establish appropriate consultative processes that suit the organisation’s characteristics and needs. Employees should be consulted on matters that affect them, and they should feel that their opinions are valued. The organisation should also have a clear process for consulting with external stakeholders, such as customers, suppliers and the community. This will help to ensure that the organisation is responsive to the needs of its stakeholders and that it takes their views into account when making decisions. Consultative processes can be formal or informal, and they can vary in frequency and duration depending on the organisation’s needs. The key is to ensure that consultation is an integral part of the way the organisation operates.
2.2.Plan for and ensure that consultation is conducted at times designated by legislation.
Under Australian law, employers are required to consult with employees about health and safety matters that may affect them. This includes consulting about risks to health and safety, changes to work practices that may affect health and safety, and the introduction of new plant or equipment. Consultation must be conducted at times that are designated by legislation, such as when a workplace hazard is identified or when there is a change to work practices. Employers must also ensure that employees are given the opportunity to raise any concerns they have about health and safety in the workplace.
2.3.Resolve issues raised through consultation.
Once consultation has been conducted, it is important to resolve any issues that have been raised. This can be done by addressing the concerns raised, making changes to the way work is conducted, or providing additional information or training to employees. It is also important to follow up with employees after changes have been made to ensure that they are happy with the outcome.
2.4.Provide employees with accessible information on the outcomes of consultation.
Once consultation has been conducted and issues have been resolved, it is important to provide employees with accessible information on the outcomes. This can be done by sending out a summary of the consultation process and the changes that have been made, or by holding a meeting to discuss the outcomes. It is also important to make sure that employees know how to access this information, and to ensure that it is kept up to date.
Assignment Activity 3: Establish and maintain practices for identifying hazards, and assessing and controlling risks.
3.1.Develop or access hazard identification and risk assessment templates that incorporate criteria for assessing risks.
When it comes to safety in the workplace, one of the most important things you can do is identify potential hazards and assess the risks they pose. This process is known as hazard identification and risk assessment (HIRA). There are many different HIRA templates available, but not all of them incorporate all of the necessary criteria for a thorough assessment. When choosing a HIRA template, be sure to look for one that includes criteria for assessing both the likelihood and the severity of an accident or incident. Additionally, make sure that the template allows you to identify control measures that can be put in place to mitigate the risks. By using a comprehensive HIRA template, you can be confident that you are taking all of the necessary steps to keep your workplace safe.
3.2.Plan for and ensure systematic hazard identification at times designated by legislation.
Systematic hazard identification is a process of identifying hazards in the workplace on a regular basis. This can be done through the use of checklist audits, inspections, and observations. It is important to ensure that hazard identification is conducted at times designated by legislation, such as when a new piece of equipment is introduced or when there is a change to work practices. By conducting hazard identification on a regular basis, you can be sure that potential hazards are being identified and controlled before they pose a risk to health and safety.
3.3.Develop procedures for the ongoing identification of types of hazards designated by legislation.
In order to develop procedures for the ongoing identification of types of hazards designated by legislation, it is important to first understand what types of hazards are typically considered. Examples of hazards that may be designated by legislation include but are not limited to: health and safety hazards, environmental hazards, and risks to national security. Once the nature of the hazard has been understood, it is important to develop procedures for identifying these hazards on an ongoing basis. This may involve establishing regular check-ups or audits, as well as putting in place systems for reporting any potential hazards that are identified. By taking these steps, it will be possible to ensure that any type of hazard designated by legislation is quickly and effectively identified.
3.4.Develop procedures for the assessment and control of risks associated with identified hazards.
In order to develop procedures for the ongoing identification of types of hazards designated by legislation, it is important to first understand what types of hazards are typically considered. Examples of hazards that may be designated by legislation include but are not limited to: health and safety hazards, environmental hazards, and risks to national security. Once the nature of the hazard has been understood, it is important to develop procedures for identifying these hazards on an ongoing basis. This may involve establishing regular check-ups or audits, as well as putting in place systems for reporting any potential hazards that are identified. By taking these steps, it will be possible to ensure that any type of hazard designated by legislation is quickly and effectively identified.
3.5.Nominate within procedures the roles and responsibilities of personnel for hazard identification, risk assessment and risk control.
Nominating the roles and responsibilities of personnel for hazard identification, risk assessment and risk control is an important part of any procedures that are developed. This ensures that everyone understands their role in the process and helps to ensure that the correct people are carrying out the necessary tasks. Additionally, this can help to avoid confusion or duplication of effort. By clearly defining the roles and responsibilities of personnel, it will be possible to ensure that risks are effectively identified and controlled.
3.6.Take a lead role in controlling risks, including implementing interim or emergency solutions.
In many cases, it will be necessary for those responsible for hazard identification, risk assessment and risk control to take a lead role in controlling risks. This may involve implementing interim or emergency solutions while more permanent measures are put in place. It is important to remember that not all risks can be completely eliminated and that sometimes it may be necessary to accept some level of risk. However, by taking a lead role in controlling risks, it will be possible to ensure that they are minimized and that any potential impacts are minimized.
3.7.Manage the response to any incident or accident, and follow legislative requirements for notifying and cooperating with WHS government regulators.
Managing the response to any incident or accident is an important part of hazard identification, risk assessment and risk control. It is important to follow all legislative requirements for notification and cooperation with WHS government regulators. Additionally, it is important to ensure that all necessary steps are taken to mitigate any risks that have been identified. By taking these steps, it will be possible to ensure that any potential impacts are minimized and that the risks are effectively controlled.
Assignment Activity 4: Evaluate organisational health, safety and security system.
4.1.Assess and maintain ongoing compliance with occupational health and safety (OHS) or WHS legislation and regulatory requirements, standards and codes.
Occupational health and safety (OHS) is a vital concern for any business. Not only do employers have a duty of care to their employees, but they also have a legal responsibility to ensure that the workplace is safe. There are a number of ways in which businesses can assess and maintain compliance with OHS legislation and standards. One of the most important things is to carry out regular risk assessments. This will help to identify any potential hazards in the workplace and put in place controls to minimise the risks. It is also important to have clear OHS policies and procedures in place, and to make sure that all employees are aware of them. Furthermore, businesses should provide regular training on OHS issues, and create a culture of safety in the workplace. By taking these steps, businesses can help to ensure that they are compliant with OHS legislation and that their workplaces are safe for everyone.
4.2.Consult with a range of personnel to elicit feedback on WHS policies, procedures and practices.
In order to ensure that workplace safety policies, procedures and practices are effective, it is important to consult with a range of personnel. This includes front-line workers who are directly affected by the policies, as well as managers and other office-based staff. Consulting with a diverse range of personnel helps to get feedback from different perspectives and experiences. It also helps to identify any potential problems or gaps in the current system. By taking the time to consult with all stakeholders, businesses can develop more effective and comprehensive workplace safety policies.
4.3.Assess effectiveness of WHS management practices and develop, implement, document and communicate improvements and changes to the WHS system.
Workplace health and safety (WHS) management practices seek to create a safe and healthy work environment. An effective WHS management system will identify hazards and risks, and implement controls to mitigate these risks. The system should also be regularly reviewed and updated as necessary to ensure that it remains effective. To assess the effectiveness of WHS management practices, various tools can be used, such as incident reports, audits, and employee surveys. Once gaps or weaknesses are identified, improvements can be made to the system. This may involve developing new policies or procedures, conducting training, or modifying the workplace itself. By regularly assessing and improving the WHS management system, organisations can help create a safe and healthy work environment for employees.
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