TLIP4013: Implement and monitor logistics planning and processes Assessment Answer

Course: TAFE

Assessment Type: Practical

Every year, Australian students are required to complete a logistics planning and processes assessment. This assessment requires students to plan and implement a simulated logistics operation, and then analyze and critique their own work.

Logistics planning and processes need to be implemented and monitored in order to ensure that the flow of materials and products is as efficient as possible. This can help to minimize waste and increase productivity. By ensuring that the correct supplies are available when they are needed, businesses can avoid disruptions in production and keep costs down. Additionally, a well-run logistics department can help a company respond quickly to changes in demand, helping it meet customer needs more efficiently.

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In this section, we are describing some tasks. These are:

Assessment Task 1: Plan efficient logistics operations.

In order to plan efficient logistics operations, one must first understand the different types of transportation modes available and their respective advantages and disadvantages. There are five major transportation modes: road, rail, air, water, and pipeline.

Road transportation is the most common mode and is generally the least expensive. However, it can be slow and may not be suitable for large or heavy shipments. Rail transportation is more expensive than road but can be faster and more efficient for transporting large or heavy shipments. Air transportation is the most expensive model but also the fastest. It is often used for time-sensitive shipments. Water transportation is less expensive than air but slower than both road and rail; it is often used for bulk cargo. Pipeline transportation is the least expensive model but is also the slowest.

1. Relevant Australian and international regulations, codes, and workplace policies for logistics operations are identified.

There is a range of Australian and international regulations, codes, and workplace policies that relate to the safe and efficient operation of logistics operations. Some of the most relevant ones for logistics operators are identified below.

The Australian Road Transport Rules (ARTR) set out the general requirements for vehicles and road users in Australia. These rules contain specific requirements for drivers when it comes to fatigue management, vehicle safety standards, and driver license classifications.

The International Maritime Organization’s (IMO) International Convention for the Safety of Life at Sea (SOLAS) requires all ships carrying goods containers to be fitted with verified gross mass (VGM) equipment by 1 July 2016. The VGM equipment is used to weigh a packed container and verify the gross mass of the container prior to it being shipped.

2. Specifications and/or requirements for task outcomes are obtained, interpreted, clarified as required, and applied to the development of a work plan.

Specifications and requirements for task outcomes are obtained, interpreted, clarified as required, and applied to the development of a work plan. The work plan is then used to implement the task. A good work plan will ensure that all specified and required outcomes are met.

3. Preliminary schedules are matched against operational capacity and capability of available transport systems, equipment, and staff.

Preliminary schedules are matched against operational capacity and capability of available transport systems, equipment, and staff. The goal is to ensure that all missions have the necessary transport systems, equipment, and staff in place so that they may be executed as planned.

Any changes to a mission’s schedule must be weighed against the impact on the rest of the mission schedule. For example, if a change results in the need for additional transport systems or personnel, will those resources be available? If not, the new schedule may need to be adjusted. Similarly, if a change in schedule impacts our ability to use certain pieces of equipment or transportation systems on other missions, we may need to rethink the new schedule.

Ultimately, it is our goal to match the supply chain’s supply or capacity to the demand placed upon it.

4. Strategies to address identified deficiencies in operational capability and availability are undertaken in accordance with workplace procedures.

Availability deficiencies may be addressed by implementing one or more of the following strategies:

• Adjusting work schedules and/or staff levels;
• Procuring additional resources, such as equipment or personnel;
• Identifying and implementing alternate methods to achieve the desired outcome.

All strategies to address identified deficiencies in operational capability and availability are undertaken in accordance with workplace procedures. Any necessary changes to work schedules or staffing levels will be made collaboratively with impacted employees, and appropriate notice will be provided. Wherever possible, alternate methods will be sought to maintain continuity of operations.

Assessment Task 2: Develop contingency management strategy.

To develop a contingency management strategy, you should first assess the risks associated with your business operation. Identify potential disruptions that could affect your ability to produce or deliver your products or services.

Next, come up with a plan to address each of these risks. Make sure you have a backup plan for each possible disruption. And be sure to test your plans regularly to make sure they will actually work if needed.

Finally, communicate your contingency plans to all members of your team. Everyone should know what to do in the event of a disruption. This will help ensure that everyone stays calm and focused during a crisis.

1. Sequence of required activities is identified in accordance with company requirements.

Every company has its own unique sequence of required activities in order to do business. The important part is understanding and following that sequence accurately so that you can provide the best service possible to your customers.

There are a few core activities that are common to most businesses, such as customer service, marketing, and product development. But the specific tasks within each of these categories will vary depending on the company’s industry, products, and target market.

So it’s important to research your company thoroughly and understand their specific process for doing business. There is no one-size-fits-all answer when it comes to following a sequence of required activities; you need to tailor your approach based on the individual company’s needs. But by being conscientious and following your company’s requirements, you will be able to maintain the maximum possible level of service.

2. Typical problems that may arise with logistics operations are identified and strategies for dealing with them are determined.

Some of the most common problems include inaccurate inventory, late delivery of goods, and lost or damaged products. In order to mitigate these issues, it is important to have a well-organized system in place that can track inventory and goods as they move through the supply chain. Additionally, it is essential to have good communication between all parties involved in the process, from suppliers to customers.

3. Contingency management strategies for identified issues/incidents are established and evaluated including reference to previous scenarios of similar nature.

A contingency management strategy is a pre-determined plan of action that is established and evaluated in order to address an identified issue or incident. This plan will typically reference previous scenarios of similar nature in order to help inform the response.

The goal of a contingency management strategy is to ensure that the impacted organization can resume normal operations as quickly as possible. To achieve this, it is important to have clear protocols in place for managing different types of incidents. Furthermore, it is also essential to have practiced these protocols so that responders are familiar with the steps required to enact them.

Assessment Task 3: Produce operation schedules for logistics.

A produce operation schedule is a plan that outlines the time periods during which specific produce items will be received, stored, prepared for sale, and sold.

The purpose of a production operation schedule is to ensure that the right types of products are available at the right times and that the correct procedures are followed for receiving, storing, preparing, and selling produce.

A produce operation schedule should be tailored to the specific needs of your business and should take into account factors such as the type of product you sell, your storage facilities, your workforce availability, and your customer demand.

1. Resources are arranged in association with relevant Australian and overseas personnel to meet the operational schedules, policies, and procedures.

Australian Defence has a number of key personnel and organizations that support the ADF’s capability to meet its operational schedules. The Chief of the Defence Force (CDF), as the principal military advisor to the government, provides strategic direction to the ADF and is responsible for overall force readiness, including training and exercises, resources, equipment, and infrastructure.

The Capability Development Group (CDG) in Defence Materiel Organisation (DMO) is responsible for providing materiel solutions that will deliver capabilities to the ADF. The CDG comprises seven Capability Areas covering air, land and sea; command, control, communications and intelligence; information systems; munitions; Soldier Systems; and space. Each Capability Area has a Program Manager who is responsible for delivering the materiel solution.

The Capability Acquisition and Sustainment Group (CASG) is responsible for all acquisition, sustainment and disposal activities leading to capability improvements across Defence’s $25 billion annual spend. The CASG comprises two subgroups: Strategy & Investment; and Program Management & Support. These subgroups are responsible for delivering the CDG capabilities in terms of materiel.

The Commander Joint Logistics Command (CJLC) is responsible for all matters concerning logistics capability, including acquiring and maintaining logistic support to ADF operations both within Australia and overseas. The CJLC comprises staff from both Defence Materiel Organisation (DMO) and the Australian Defence Force (ADF) who are located in Canberra, Singleton, Sydney and Darwin.

The Joint Health Command (JHC), under the command of the Surgeon General, is responsible for medical administration across Defence.  The JHC comprises 7 distinct components including Navy Medicine Support Office (NMSO); Army Medical Operations (AMO-J); and Air Force Health (AFHealth). Each component has medical units that provide health care to the ADF.

2. Australian and international regulatory requirements, codes of practice, and workplace procedures are identified and accounted for in the operational schedule.

Every country has different regulatory requirements and codes of practice when it comes to working in or operating near an airport. In Australia, for example, the Civil Aviation Safety Authority (CASA) is responsible for ensuring that all airport operations meet the safety standards set by the International Civil Aviation Organisation (ICAO).

To comply with CASA and ICAO regulations, airports have a number of procedures in place that need to be followed by everyone who works at or visits the airport. These procedures are identified and accounted for in the airport’s operational schedule, which is a document that outlines all of the activities that take place at the airport and when they occur.

The operational schedule is reviewed and updated regularly to ensure that it is accurate, complete and to reflect any changes or future enhancements.

3. Records are stored in accordance with workplace procedures.

Workplace procedures dictate that all personnel records are stored in a secure and confidential manner. This protects both the employee and the employer from any potential harm that may come from accidental or unauthorized access to these files. In addition, strict record retention policies ensure that outdated or unnecessary information is destroyed in a timely manner, thus preventing any confidential data from being compromised.

Assessment Task 4: Monitor and coordinate systems for logistics operations.

Logistics operations involve the coordination and management of resources in order to move goods from point A to point B. This can be a complex process, and it’s essential that the various systems involved work together seamlessly in order to avoid any disruptions.

A good logistics coordinator will monitor all of the systems involved in the process and will be able to quickly identify and address any potential issues. They will also be responsible for ensuring that all of the necessary paperwork is filed correctly and on time. This can be a challenging role, but it’s critically important for ensuring that goods are delivered on schedule.

1. Outcomes are checked and compared with planned objectives, task instructions, and specifications to ensure all requirements are met.

All requirements are met by performing a variety of tests and inspections, including but not limited to the following:

• Measuring and inspecting the dimensions of fabricated parts against plans or drawings
• Testing the mechanical properties of materials and components
• Inspecting welds, joints, and fasteners for compliance with specifications
• Testing electrical systems and equipment for proper operation
• Performing operational checks on installed systems and equipment.

2. Non-compliance with quality standards planned processes, or regulatory requirements is identified, and appropriate action is initiated to report and rectify identified problems.

Non-compliance with quality standards, planned processes, or regulatory requirements can result in a product being recalled. If a company does not adhere to the set safety and quality standards, its product may be deemed unsafe for human consumption and could cause serious health issues. In some cases, products that have been found to be non-compliant are destroyed.

It’s important for companies to have systems in place that help them identify when there is a deviation from the planned process or when regulatory requirements are not being met. By having these systems in place, companies can take appropriate action – like initiating a product recall – to ensure the safety of their consumers.

3. Customer concerns and suggestions for service improvements are acted on in accordance with workplace procedures.

Customer concerns and suggestions for service improvements are acted on in accordance with workplace procedures. Any suggestion or complaint from a customer is taken seriously and is reviewed by the appropriate department in order to determine an appropriate response. Depending on the nature of the request or complaint, different actions may be taken, such as corrective action, process improvement, or training. In all cases, the safety and satisfaction of our customers are our top priority.

4. Changes in Australian and international regulations and codes of practice relevant to export logistics are monitored, identified, and appropriate action is initiated to ensure ongoing compliance of export logistics processes and systems.

Workplace health and safety regulations are constantly changing to ensure that workplaces are kept safe, and that workers are complying with best practices. In Australia, the relevant regulatory body is WorkSafe Victoria, who work in conjunction with the Australian Border Force (ABF) to ensure that goods exported from Australia meet international standards of compliance.

Recent changes to the regulations surrounding workplace health and safety include new codes of practice for handling dangerous goods. These codes of practice must be complied with by all businesses involved in the export process, from transport and logistics companies through to packers and manufacturers. Compliance is monitored by WorkSafe Victoria and the ABF, who will take action against any business found not meeting regulatory requirements.

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