BSBADM502: Develop Agenda In Line With Stated Meeting Purpose: Manage Meetings Assignment, VU, Australia

Prepare for meetings

1.1.      Develop agenda in line with stated meeting purpose

1.2.      Ensure style and structure of meeting are appropriate to its purpose

1.3.      Identify meeting participants and notify them in accordance with organizational procedures

1.4.     Confirm meeting arrangements in accordance with requirements of meeting

1.5.     Despatch meeting papers to participants within designated timelines

1.1 – Develop agenda in line with stated meeting purpose

By the end of this chapter, the learner should be able to:

1. Develop an agenda that is appropriate to the participants and meeting purpose

2. Provide others with the opportunity to contribute to the meeting agenda.

Meetings are used in a wide variety of workplaces in order to achieve a particular outcome. The actions required to successfully prepare for and lead a meeting will vary depending on their purpose and what you hope to achieve from it. Meetings can, for example, be singular events to provide people with information, introduce new people to the organization, or launch a new product or campaign. They can also be organized regularly and involve the same participants, such as reviewing customer service practices or planning workplace tasks for the coming week. Depending on your role within a company, you might be required to prepare and attend meetings daily, weekly, or monthly.

1.2 – Ensure style and structure of meeting are appropriate to its purpose

By the end of this chapter, the learner should be able to:

1. Prepare a meeting with a style and structure that suits the purpose and participants

2. Adapt the style and structure of a meeting depending on the expected level of formality.

Before organizing a meeting, you will need to know your organization’s and/or the originator’s requirements for the meeting. You should check which type of meeting is intended to be held with the appropriate person. You ought to also establish the purpose of the meeting as this will help you to make the correct decisions when you organize the details for the meeting.

1.3 – Identify meeting participants and notify them in accordance with organizational procedures

By the end of this chapter, the learner should be able to:

1. Identify the people who are required to attend a meeting in order to accomplish the meeting purpose and objectives

2. Notify participants of the need to attend the meeting and provide them with all necessary details

3. Establish whether participants have any special requirements that need to be taken into account when preparing for the meeting.

1.4 – Confirm meeting arrangements in accordance with requirements of meeting

 By the end of this chapter, the learner should be able to:

1. Confirm meeting arrangements with all relevant personnel within the workplace

2.  Make arrangements for participants with special needs.

1.5 – Despatch meeting papers to participants within designated timelines

By the end of this chapter, the learner should be able to:

1. Send all relevant documentation to participants within designated timelines.